- Accounts Payable core in-person business hours are Monday through Friday, 9 to 11 a.m. and 1 to 3 p.m.
- Check/ACH Disbursements are scheduled twice a week on Tuesdays and Thursdays.
- Domestic / International wires and Virtual Cards are scheduled daily for disbursement.
Accounts Payable is dedicated to being a value-added business partner to the community we support by providing accurate and timely services. Our primary mission is the efficient and cost-effective disbursement of payments to include reimbursements, and administration of the University PCard Program. This mission is inclusive of a dedicated and knowledgeable staff ensuring compliance of University of Arizona, Arizona Board of Regents, Federal, State and IRS regulations.
Payment Information
- Employee Reimbursements
- Independent Contractors
- Non-Resident Alien Payments (Sprintax Calculus)
- Payment Methods
- PCard Program
- Virtual Credit Card Program
- Frequently Asked Questions
Training Materials
Document Upload
Reference & Guides
- Business Purpose Guide
- Costco Business Membership
- DV Notes and Attachment Guidelines
- Electronic Invoicing
- FedEx Guides
- Invoice Number Guidelines
- Payment Reason Guidelines
- Remote Work Expenses - Best Practices
- Removal of Security Sensitive Data
- Utility/Freight Vendor Guidelines
- Vendor Reactivation
Establishing Vendor File Names
Overview of Services
- Review and disburse non-payroll expenditures to ensure compliance and accurate distribution of University funds.
- Communicate policies and procedures in a collaborative manner to ensure the proper and efficient use of University resources.
- Work closely with vendors to distribute funds in the most efficient and cost-effective manner: ACH, Virtual Credit Cards, Wire Transfer, Check or Foreign Draft
- Assist in the reconciliation and recording of Travel and Operational Advance disbursements and settlements.
- Provide financial analysis and advice as necessary to ensure the University’s financial integrity.
- Assist with conducting financial research on complex situations to assist with the mission of the campus community with maintaining compliance with federal and state regulations.
- Oversight of the University PCard program to ensure compliance and efficient use of the payment card to provide efficiency and time savings for users.