Purchasing is committed to creating and maintaining a customer-oriented effort in product/services procurement and contracting services that supports the University of Arizona mission, and to provide for the responsive, efficient, and timely acquisition of quality products and services at a prudent cost. We administer procurement for all departments in accordance with the responsibility and authority delegated by the University President.
- Arizona BuyWays
- Conflict of Interest
- Contracted Vendors and Agreements
- Contracting Services
- Printing Services
- Sole Source Guide
- Purchasing Policies
- Tax Information
Frequently Asked Questions
Orders $25,000 and under should contain one quote and a justification for not utilizing a small business. When entering the vendor on your requisition, the business type will populate. If the vendor shows as a small business, no justification is needed. If the vendor shows as anything other than a small business variant, a justification is required. Additional documentation such as an ICON form, insurance, and agreement may be required.
For orders exceeding $25,000 but not exceeding $100,000, three quotes or a sole source is required unless you are purchasing from a contract vendor (click on the link to see contract vendor requirements). Additional documentation such as an ICON form, insurance, and an agreement may be required.
Orders exceeding $100,000 may require a formal solicitation. Please note, the $100,000 threshold for a formal solicitation is for a five-year period. For example, if you want to purchase software that is $25,000 a year and you want to sign a five-year agreement, the total would be $125,000 which exceeds the threshold for a formal solicitation.
A sole source exists when there is a need for a specific item or service that is only available from one source. A Sole Source Justification Form must accompany the requisition. You can also utilize the Sole Source Questionnaire to assist in formulating the justification. You will need to attach both the Sole Source Justification form and the Sole Source Questionnaire to the requisition.
Refer to the Sole Source Guide for more information.
Unless you have been delegated signature authority by the University President, do not sign quotes or agreements. If you have signature authority, you will have a letter which explains the types of agreements you can sign and up to a specified amount (ex: $500,000).
If you will be submitting a requisition for the agreement, please attach the agreement in the notes on the requisition.
If you will be utilizing a PCard, Disbursement Voucher or there is no cost associated with the agreement, please submit to contracting FNSV-Contracting@arizona.edu.