Surplus Department Services

Surplus Property provides the following services to campus departments:

• Free pick-up and delivery of surplus property
• Recycling of used laser & printer cartridges
• Facilitation and administration of University property disposal methods, which includes the sale of property and the monthly distribution of funds back to the Department disposing the property. Disbursement of funds is in accordance with the current Surplus Property Fee Schedule.
• Collaborate with Property Management to ensure capital assets are properly recorded in UAccess Financials

Request a Pick-up

Begin by entering a transfer request in AssetWorks, the asset management software application used by the University (requires NetID login). Upon approval by your designated Department Approver, your request will be scheduled for pick-up. Please allow up to two weeks for pick-up.

NOTE: Federal titled property cannot be disposed through Surplus Property. Refer to the AssetWorks Quick Reference Guide below on how to enter and authorize a transfer request.

Recycling Ink Cartridges

Surplus Property will pick up and recycle all used laser & printer ink cartridges upon request from University departments. Contact us at 520-621-1754 to schedule pick-up and provide the following information:

1. Department name
2. Building and room number
3. Contact person and phone number
4. Number of cartridges

Please allow up to two weeks for pick-up.

Procedure

Once University property is picked up by our Surplus Property receiving team, it is brought to the Paul and Alice Baker Distribution Center located at 3740 E 34th St, Tucson, AZ 85713. Property is then unloaded and received into AssetWorks. It is at the discretion of Surplus Property staff to inspect and evaluate property to determine if the item will be available for sale in our Surplus Storefront, sent to public auction, or recycled. The most common disposal method is to sell the item(s) in our Surplus Storefront.

Computer/Electronic Equipment "Cleaning"

Prior to disposal, all electronic equipment must be sanitized of sensitive data prior to disposal. To ensure that appropriate precautions are taken to protect University data found on electronic equipment, all hard drives are removed by Surplus Property personnel and all data is erased using WipeMASSter Hard Drive Eraser. Designed to meet Department of Defense 5220-22M security erasure specifications, WipeMASSter overwrites and erases data on the hard drive up to 8 times, thus guaranteeing the information on the drive is unrecoverable.

Examples of electronic equipment containing a hard drive:

• Desktop and laptop computers
• Servers
• Photocopiers - If you require assistance in securing data from your copier hard drive prior to having Surplus Property dispose of them, both Xerox and Ricoh have agreed to assist their University customers in securing their data. Both have options for data overwrite or for hard drive surrender at no cost or very minimal cost to the department. See Copiers, Printers and Service vendor contacts.

Surplus Property may resell “clean” hard drives through the Surplus Storefront or Auction. If a hard drive is deemed unfit for resale, it will be destroyed utilizing an industrial hard drive shredding system, which is operated by Surplus Property. The shredded hard drives are then recycled or sold at auction. For all other media devices, contact Surplus Property for more information.

Fee Schedules

The following fee schedule applies to all items sold through the Surplus Storefront or at auction:

**Note: All proceeds are not based upon the cumulative sales for a department, but rather based upon the actual sale price of the item sold. Typically, property valued $200 or more sold through the Surplus Storefront or public auction will receive the proceeds from a sale. All property that is sold for less than $200 will not receive any proceeds.

Fee schedule for other disposal methods

The following fee schedule applies to all items sold through a Special Bid Sale or Interagency Transfers - Government Agency Sales: