Important Dates - Fiscal Year-End 2023

For general year-end assistance, please contact FNSV-Outreach@arizona.edu.

Item Deadline Analytics Notes
Last day for departments to submit Purchase Requisitions Friday,
May 5
N/A Last day for departments to submit fully approved Purchase Requisitions to Purchasing to ensure the order is placed, delivered, and paid in FY 2023.
Begin departmental review of FY 2023 account setups and attributes Friday,
May 5
N/A Departments should begin review of their accounts for any FY 2023 changes that need to be made.
Requisitions and POs can be created for FY 2024 Monday,
May 8
N/A Requisitions and Purchase Orders can now be created for FY 2024.
Begin dual updating of maintenance tables Monday,
May 8
N/A All Sub-Object Codes and Project Codes will need to be maintained in both FY 2023 and FY 2024.
Budget Organization Changes (Reorganization/Dept. Title/Account Remapping) Friday,
May 12
N/A Deadline for approved reorganization/ department title/account remapping changes to the Office of Budget and Planning.
Purchase Order Amendments Friday,
May 12
N/A Last day for departments to submit fully approved amendments to Purchasing to ensure the amendment is processed in FY 2023.
Transfer of Funds (TFs) for Endowments Monday,
May 15
N/A Last day to submit endowment TFs to guarantee they will be processed for FY 2023. 
Change expiration dates for accounts Wednesday,
May 24
N/A Last day to update account expiration dates in UAccess Financials to extend an account into the new FY for purposes of payroll funding. Transactions to update account expiration dates must show final in Financials by May 26. Account expiration changes made after this date will also require account changes to funding in UAccess Employee. 
Request for Budget Change (RBC) – FY 2024 Wednesday,
May 31
N/A FY 2024 RBCs will be available for creating budget transfers and budget revisions for the new year.
Request for Budget Change (RBC) – Perm Budget Friday,
June 9
N/A Deadline for FY 2023 permanent budget transfers and revisions (to affect FY 2024 Original Budget).
Disbursement Voucher Vendors (PVEN) Wednesday,
June 14
N/A Deadline for creating new DV vendors for FY 2023 vendor payments to ensure the DV to disburse payment is fully approved by June 30.
Request for Budget Change (RBC) – Temp Budget Friday,
June 16
Monday,
June 19
Deadline for FY 2023 temporary budget transfers and revisions (FY 2023 temp budget transfers and budget revisions will be processed on a case-by-case basis).
Disbursement Vouchers (DV) Deadline Wednesday,
June 21
N/A Deadline for submitting fully approved Disbursement Vouchers for routing to Accounts Payable/Travel with supporting documentation attached in the Notes and Attachment tab on the DV. This will ensure the DV is fully approved by June 30 and expenses in FY 2023 (Period 12).
Travel advance and operational advance settlements Wednesday,
June 21
N/A Deadline for submitting fully approved DIs, DVs and Cash Receipts with supporting documentation attached in the Notes and Attachment tab to ensure approval and posting in FY 2023 (Period 12).
Asset Retirement and Transfers Friday,
June 23
Monday,
June 26
Deadline for submitting asset retirements and transfers to Property Management for FY 2023. Campus can resume submitting asset retirements and transfers on July 17, 2023.
API payment files for FY 2023 Monday,
June 26
Tuesday,
June 27
Deadline for API units to submit files for FY 2023. API Units may begin submitting FY 2024 files on Monday, July 3.
Payroll for June 12 – June 25, 2023 Wednesday,
June 28
Thursday,
June 29
after 10 a.m.
Payroll will be posted to Period 12. File runs on Wednesday. PELs available to campus Thursday after 10 a.m.
Cash Receipts Friday
June 30
Saturday,
July 1
Departmental deposits for FY 2023 must be received in the Bursar's Office by 4 p.m. on Friday, June 30 to ensure sufficient processing time. If you have any questions, please contact Bursar’s Office at 520-621-0887.
Student Snapshot Friday,
June 30
Monday, July 3 All Student activity that posts to Financials for FY 2023 will be included in this snapshot.
Service Billings and Interdepartmental Billings Friday,
June 30
Saturday,
July 1
Service Billings and Interdepartmental Billings must be fully approved by June 30 in order to post to FY 2023. SBs and IBs will post to Period 12.
Deadline for DV Approval by AP/Travel Friday,
June 30
Saturday,
July 1
Last day for Accounts Payable/Travel to review and approve Disbursement Vouchers to expense in FY 2023. Supporting documentation for the expenditure must be attached in the Notes and Attachment Tab for DV to post in Period 12.
Interim FY 2023 Period 12 close (Preliminary Interim close) Friday,
June 30
Saturday,
July 1
Interim FY 2023 Period 12 close for regular transaction processing. Items (including payroll and ASC) may continue to post to Period 12 until Final Period 12 close on July 15.
Auto-Disapprove GEC/TF/SET/DI/CR documents Friday,
June 30
Saturday,
July 1
Documents must be in final status by 6 p.m. All enroute GEC/TF/SET/DI/CR documents will be disapproved.
Last day to close accounts Friday,
June 30
N/A Last day to close accounts until August 1.
Last Payroll encumbrance load for FY 2023 Friday,
June 30
Saturday,
July 1
Last full Payroll encumbrance load for FY 2023. This encumbrance load will post to Period 12. Encumbrances will not post again until they are zeroed out for FY 2023 on July 13.
Period 13 Opens and FYE documents are available Saturday,
July 1
Tuesday,
July 4
Year-End versions of BA/DI/GEC/TF, and SET/STBT will post to FY 2023 Period 13. All other documents, except PCDOs with postdates prior to July 1, 2023, will post to FY 2024 Period 01. 
EFT Claims - Begin scrutinizing “Deposited Date” to determine correct version of document Saturday,
July 1
Tuesday,
July 4
EFTs claimed after June 30 but with a “Deposited Date” prior to July 1 should be recorded utilizing the Year-end Distribution of Income & Expense (YEDI) document. These will post to FY 2023 Period 13 through July 14. Any transactions with a “Deposited Date” of July 1 or later will use the regular DI document. These transactions will post in FY 2024.
FY 2024 – Period 01 Opens Saturday,
July 1
Tuesday,
July 4
Activity begins posting to FY 2024 – Period 01.
PCard – FY 2023 PCDO transactions Sunday,
July 2
Tuesday,
July 4 
PCDO transactions with a post date of June 30 should be available in UAccess Financials on July 2.
Purchase Order Invoices Monday,
July 3
N/A All PO invoices and documentation for FY 2023 must be received in Accounts Payable by noon on Monday, July 3 to be processed. They will require final approval by departmental business offices by 5 p.m. July 10 to ensure expenditure in FY 2023.
FY 2024 Base Budget Tuesday,
July 4
Tuesday,
July 4
FY 2024 Base Budget (BB) will be available in UAccess Financials and Analytics on July 4.
4th of July Holiday Tuesday,
July 4
N/A July 4 Holiday - System will be available but no batch processing will occur.
PCard – FY 2024 PCDO transactions Wednesday, July 5 Thursday,
July 6
First day that FY 2024 PCDOs will be available in the system.
Collector feeds for FY 2023 Wednesday,
July 5
Thursday,
July 6 
Final Collector file feed for FY 2023 for units who send files to UAccess Financials. These files will post to Period 12.
Line Item Receiving Thursday,
July 6
Friday,
July 7
Deadline for Line Item Receiving documents for any invoices dated June 30 or earlier to ensure expenditures are recorded in FY 2023.
Accounts Receivable/ Inventories/Unearned Revenue/Prepaid and Accrued Expenses and Deposits Friday,
July 7
Saturday,
July 8
Deadline for departments to submit entries and documentation for accounts receivable, inventories, and other accruals or deferrals for FY 2023.
Capital equipment documents for FY 2023 Friday,
July 7
Saturday, July 8 Deadline for campus approval of year-end documents with capital object codes (5750/76XX/77XX) is 5 p.m.
PCard transactions Monday,
July 10
Tuesday,
July 11
All PCard transactions with June Post Dates must be finalized by 5 p.m. July 10 or they will be auto-approved. These PCard transactions will post to Period 13. For questions regarding PCard transactions please contact Purchasing Card at 520-621-9097.
PREQs (Invoices) Monday,
July 10
Tuesday,
July 11
Deadline for Accounts Payable to process PREQ invoices for FY 2023. Invoices dated June 30 or earlier must be fully approved by the campus business office by end of business to post correctly. FY 2023 PREQs will post to Period 12.
First Payroll encumbrance load for FY 2024 Monday,
July 10
Tuesday,
July 11
First full Payroll encumbrance load for FY 2024.
Final Payroll for FY 2023 Wednesday,
July 12
Thursday,
July 13
after 10 a.m.
Payroll will be posted to Period 12. File runs on Wednesday. PELs available to campus Thursday after 10 a.m.
Administrative Service Charge (ASC) Posts for FY 2023 Period 12 Wednesday,
July 12
Thursday,
July 13
Administrative Service Charge calculates and posts for FY 2023 Period 12.
Year-end Documents (YEDI/YEGC/YETF/YEST) Friday,
July 14 Initiate
by 2 p.m. Approve
by 5 p.m.
Saturday,
July 15
Campus deadline for initiating Year-end documents is 2 p.m. 
Deadline for business office to approve Year-end documents is 5 p.m. Year-end documents post to Period 13.
Remove Year-end Document Access Friday,
July 14
at 5 p.m.
N/A Remove access to Year-end Documents from campus at 5 p.m.
Last day for FY 2023 account changes. Friday,
July 14
N/A Last day for any FY 2023 changes to accounts.
FY 2023 Period 12 Close Saturday,
July 15
Monday,
July 17
Final FY 2023 Period 12 close.
Administrative Service Charge (ASC) Posts for FY 2023 Period 13 Saturday,
July 15
Monday,
July 17
Administrative Service Charge calculates and posts for FY 2023 Period 13.
Asset Retirement and Transfers Monday, July 17 Tuesday, July 18 Campus can resume submitting asset retirements and transfers.
First Payroll for FY 2024 Monday,
July 17
Tuesday,
July 18
after 10 a.m.
Payroll will be posted to Period 01. PELs available to campus Tuesday after 10 a.m.
Edit Accounts for FY 2024 Monday,
July 17
Tuesday,
July 18
Campus can edit accounts for FY 2024.
FY 2023 Period 13 Close Friday,
July 28
Saturday,
July 29
FY 2023 Period 13 close and Fiscal Year-end close (after Nominal Activity transactions have been verified).