Travel Authorization (TA)
Electronic Travel Authorization (Adobe Sign)
Travelers receive a confirmation only if a Travel Advance was requested. Initiators do receive a confirmation and may forward it to the traveler if so desired.
Additional consideration should be placed on the safety of the employee with respect to well-lit facilities, surroundings, public activity, and in some cases hotel security when booking lodging.
Travelers and those arranging University travel are encouraged to review costs associated with the Basic Economy fare to determine whether this option will truly provide the most economical means of transportation for the traveler.
Yes, mileage to and from the airport may be reimbursed at the current state mileage rate based on the departure time of the traveler. Travel to the Tucson International Airport during normal business hours may be reimbursed based upon 20 miles round trip with no supporting documentation required. If departure time occurs outside of normal business hours, including holidays and weekends, a traveler will be reimbursed for mileage to and from their residence. Supporting documentation should include odometer readings or an internet-based map such as MapQuest or Google maps.
Mileage to and from the Phoenix International Airport may be reimbursed with supporting documentation to include odometer readings or an internet-based map such as MapQuest or Google map.
Uber drivers notify the traveler via their mobile device upon arrival that wait time charges are initiated two minutes upon the Uber driver's arrival at the designated location. Business units are required to monitor these charges and excessive wait time (exceeding .99 cents) should be evaluated and documented with a University business purpose. If a University business purpose is not provided (ex: shopping, socializing) the charges should be deducted from the reimbursement or repaid to the University.
If a PCard was used, a Self-Reporting Violation Form should be completed and included with the documentation. In addition, the PCard should not be saved to any Uber account.