Travel Authorization (TA)
No, the traveler or delegate can recall the Travel Authorization Request and make any appropriate updates desired and resubmit for approval.
Expected Expenses may be allocated by percentage or estimated amount within each expense type. The Travel Authorization will route to each fiscal officer for approval on the accounts identified.
Yes, the Travel Authorization Request automatically requires supervisor and fiscal office approval, but also allows for ad hoc approvals similar to UAccess Financials, and can be routed accordingly.
You will need the Travel ID number that is generated from the Travel Authorization Request in order to book your travel.
Approvers receive email reminders after three days, and after seven days once the Travel Authorization has been submitted. If no action is taken after 10 days, the Travel Authorization will route to the approver's supervisor. Approvers should establish a temporary delegate to approve on their behalf when out of office.
Travel Authorizations are required for all University business travel regardless of funding source. Use the comment section of the funding source area to provide details about the entity or sponsor. The Travel Authorization should route to the supervisor and fiscal officer to ensure approvals are in place.
Only the traveler or a delegate acting on the traveler’s behalf can cancel a Travel Authorization Request. A cancelation can be made at any point of the routing process, or when approved, by either the traveler or assigned delegate.
A traveler may share their Travel Authorization Requests and itinerary by using the Print/Share option to email the information to another individual or their business office.
If a Travel Advance is deemed necessary after a Travel Authorization Request has already been approved, the traveler or delegate may recall the request, add the Travel Advance details, and resubmit for approval. The funding for the Travel Advance remains in UAccess Financials by creating a Disbursement Voucher, and will be issued 7 days prior to departure.
The traveler will receive email confirmation that the Travel Authorization Request is fully approved. The delegate may also receive this email notification depending on the delegate's preferences. Users may also log into the travel system at any time view the status of a request.
Booking Tool
The Booking Tool and Anthony Travel may not be used to book personal travel; however, you may use them to get cost estimates for personal travel that extends a business trip.
Yes, email FNSV-Accounts-Payable@arizona.edu to be assigned the guest booking tool.
Accounts Payable will require the foreign visitor's visa type and the details of the services to be provided in order to determine appropriate documentation to book travel on their behalf.
Yes, the mobile app can be used to cancel travel up to 48 hours prior to trip departure. Otherwise, it is recommended to use the desktop Travel System or speak to an Anthony Travel Booking agent.