Travel Reporting in UAccess Analytics

In partnership with University Analytics & Institutional Research (UAIR), Financial Services offers a Travel Authorization dashboard in UAccess Analytics. This dashboard gives the ability to create reports using data directly from the Concur software to support travel compliance, budgeting, and institutional planning. Travel entries into Concur will appear in UAccess Analytics within two days, with reporting available from the system's launch in May of 2024. 

To access the dashboard log into UAccess Analytics, go to Financials, then General - Travel.

Currently, the dashboard allows for these filter options:

  • Travel Authorization Number
  • Approval Status
  • Travel Start and End Dates
  • Organization and College
  • Employee Name and ID Number
  • Primary Destination (City/State)
  • Trip Type (In-State, Out-of-State, International)
  • Expected Expenditures and Account Designation 

Sample Search Recommendations

When creating filtered searches in the dashboard, it is recommended that all filters are reviewed and any filters that may alter the search criteria are cleared.

Travel Authorization Request Number

To search for an employee's Travel Authorization Request number in the dashboard:

  1. Enter the employee's name or ID number in the corresponding field.
  2. Select Apply

The results will provide the details on all entries, including Travel Authorization Request IDs, assigned to this employee and will also include the travel start/end dates and city/state location. Travel Authorization Request ID should be provided on the Disbursement Voucher for reimbursement. 

If a traveler's authorized date is after the travel end date, the travel is non-compliant with Policy 14.1 Travel Authorization. 

Travel Authorization

To search for a specific Travel Authorization in the dashboard:

  1. Enter the Travel Authorization Request ID in the Travel Authorization Number field.
  2. Select Apply

Travel by Department

To search for travel activity by the department:

  1. Enter the department's organization number in the Travel Organization field.
  2. To select all travel, clear the Approval Status field or select the appropriate status required.
  3. Select Apply.

For travel system data inquiries, contact Accounts Payable at FNSV-Accounts-Payable@arizona.edu.

For questions regarding UAccess Analytics, contact UAIR at UAIR@arizona.edu.