PCard Manual 9.0 Reconciliation and Fiscal Officer Approval

Reconciling and approving transactions are mandatory processes.

Fourteen calendar days from the eDoc create date, the transactions will be auto-approved regardless of whether or not they are reconciled or approved. Transactions not reconciled and approved will auto-approved with the default account number and object code assigned to the PCard. If the default account number and/or object code are not appropriate for the charge, it may be necessary to do a General Error Correction (GEC).

Transactions not reconciled and/or not approved within the allotted time period are subject to the PCard Compliance review for policy violation.

If a transaction auto-approved without approval, Reconcilers please enter a note in the eDoc indicating that the transaction is valid and reconciled and/or approved. Note: A GEC may also be needed.