PCard Manual

• 1.0 Introduction
• 2.0 Requirements of Program
  • 2.1 Roles & Responsibilities
    • 2.1.1 Department Head
    • 2.1.2 Liaison
    • 2.1.3 Cardholder / Responsible Cardholder
    • 2.1.4 Department Card - Authorized Individual for Specified Transaction
    • 2.1.5 Reconciler
    • 2.1.6 Fiscal Officer Approver
  • 2.2 Training Requirements
    • 2.2.1 Cardholder and Responsible Cardholder
    • 2.2.2 Reconciler and Fiscal Officer
    • 2.2.3 Liaison
  • 2.3 PCard Issuance
    • 2.3.1 Legal Name Individual PCards
    • 2.3.2 Legal Name Responsible Cardholder of Department Card
    • 2.3.3 Legal Name Reconciler Login
    • 2.3.4 Legal Name Fiscal Officer
    • 2.3.5 Employment Status
    • 2.3.6 Non-Home Department Card Issuance
    • 2.3.7 Multi-PCard Issuance
• 3.0 PCard Process Overview
• 4.0 Documentation Requirements
• 5.0 Types of PCards 
  • 5.1 Individual
  • 5.2 Department
  • 5.3 GHOST Card
• 6.0 Card Enhancements
  • 6.1 PCard Plus
    • 6.1.1 Circumstances for Use
    • 6.1.2 Unallowable Expenditures
    • 6.1.3 Responsibilities
  • 6.2 Travel Enhancements (Refer to FSM Policy 14.11)
  • 6.3 Hotel Enhancement (Refer to FSM Policy 9.01)
• 7.0 PCard Specifications
  • 7.1 Spending Limits
    • 7.1.1 Single Purchase Limits
    • 7.1.2 Monthly Purchase Limits
    • 7.1.3 Transaction Limits
  • 7.2 UAccess Financial Account Numbers for PCard Program
    • 7.2.1 Default Accounts
    • 7.2.2 Restricted Accounts
• 8.0 Transactions for Goods/Services
  • 8.1 Restrictions/Requirements/Limitations (Refer to FSM Policy 9.01)
  • 8.2 University Contracts (Refer to FSM Policy 9.01)
  • 8.3 Preapprovals (Refer to FSM Policy 9.01)
• 9.0 Reconciliation and Fiscal Officer Approval
• 10.0 Disputable Transactions
• 11.0 Fraudulent Transactions
  • 11.1 Individual PCards
  • 11.2 Department PCards
• 12.0 Sales Tax
• 13.0 Phone & Internet Ordering
• 14.0 Compliance
  • 14.1 Pyramiding / Fragmenting (Refer to FSM Policy 9.01)
  • 14.2 Not Approved (Refer to FSM Policy 9.10)
  • 14.3 Not Reconciled (Refer to FSM Policy 9.10)
  • 14.4 Single Established PCard Limit Violations (Refer to FSM Policy 9.01)
  • 14.5 Unauthorized Sharing of a PCard (Refer to FSM Policy 9.10)
  • 14.6 Purchase Rewards
  • 14.7 Financial Compliance
  • 14.8 University of Arizona Misuse of Assets Policy
• 15.0 Activating/Renewing
  • 15.1 Activation
  • 15.2 Renewal
• 16.0 Program Resource Links