6.1 PCard Plus
The PCard Plus Enhancement adds the ability to make purchases relating to business meals, special events, and employee recognition/retiree farewell expenses. The PCard Plus Enhancement can be added at the Departments request. PCard Plus Enhancement option can be selected at the time of application process.
To add the PCard Plus Enhancement to an existing PCard, a PCard Change Form must be submitted to the PCard Office.
Complete PCard Policy Training online, including passing the PCard Training.
- EDGE Learning: PCard Training
- Previous Exams are no longer accepted for new applications.
6.1.1 Circumstances for Use
- Food, including but not limited to grocery stores, catering expenses & restaurants
- Meeting room/event space
- Related expenditures, including but not limited to meeting supplies, paper products, decorations, audio visual or other related equipment rental & small dollar (less than $25.00) mementos
- Service awards (non-cash, non-taxable awards for years of service) or achievement awards (non-cash, non-taxable awards for exceptional achievements with significant departmental impact)
6.1.2 Unallowable Expenditures
- Refer to FSM Policy 9.10
6.1.3 Responsibilities
- Comply with the University of Arizona Policy for Catering and Food Service
- Any rental agreements or contracts must be sent to Purchasing for review and signature
- Record the date, business purpose and attendees of a meeting or entertainment/event by completing a PCard Purchase Authorization Form (or equivalent document). Include sign up sheet and/or meeting agenda if applicable.
- Verify the appropriate accounts are used for expenditures; see FSM Policy 9.10 for the Allowable Expenditure Summary by Fund Source.
- Verify the appropriate Object Codes are used for expenditures
- Comply with FSM Policy 9.11 Employee Recognition and FSM Policy 9.13 Business Meals.
Employee Recognition
Refer to FSM Policy 9.11
Business Meals
Refer to FSM Policy 9.13
Service/Achievement & Retiree Farewell Awards
Refer to FSM Policy 9.11
- Maintain itemized original receipts and PCard Purchase Authorization Form (or equivalent document) in conjunction with the Records Retention Policy.
6.2 Travel Enhancements
Refer to FSM Policy 14.11
6.3 Hotel Enhancement
Refer to FSM Policy 9.01