Purchase Authorization Form Guidelines

See the sample form below, or create your own department form based on the information shown.

Information Financial Services-Financial Compliance looks for:

  • PCard Transaction ID# and eDoc#
  • Department Name and Number
  • Cardholder Name
  • University business purpose for the purchase
  • Any additional information that might be helpful to understand the purchase (Example: if another department’s account number is used for the purchase, please identify the department).
  • Account number and object code.
  • Do not include shaded areas on the form. A scanned image with shaded areas is dark, even black depending on the color used.