Important 2022 Calendar Year-End Dates and Deadlines

University Closure will be from Friday, December 23, 2022, through Monday, January 2, 2023. Please review the below dates for deadlines before or during the closure period. 

Wednesday, December 14, 2022: Payment and Processing Deadlines 

  • Deadline to submit Disbursement Vouchers that have been fully approved by fiscal officer(s) and accompanied by a valid business purpose and supporting documentation for payment prior to University Closure.
  • Deadline to submit Purchase Order invoices to be processed prior to University Closure. Please ensure funding is available on the Purchase Order to avoid processing delays.  

Tuesday, December 20, 2022: Approval Deadlines 

  • Final day for Accounts Payable to approve Disbursement Vouchers for payment prior to University Closure.    
  • Final day for departments to approve Payment Requests to disburse prior to University Closure.     

Thursday, December 22, 2022: Payment Deadline

  • Final check and Automated Clearing House (ACH) disbursements for payments and wire transfers from the University prior to University closure.      

Friday, December 23, 2022, through Monday, January 2, 2023: University Closure 

Auto-Approval Dates for PCard Transactions 

Please be sure that PCard reconcilers are aware that PCard transaction auto-approval will not occur during University Closure. 

  • If the reconciliation/approval timeline occurs within the University Closure, the approval dates will be extended to allow for the standard 10 business days before auto-approving. 
  • For PCard transaction documents created during University Closure, the reconciliation/approval timeline will be 14 calendar days beginning Tuesday, January 3, 2023.  

UAccess Financials System Availability  

UAccess Financials system will be unavailable every day from 12:00 a.m. to 5:30 a.m. with these exceptions:  

  • Payroll for the pay period ending on Sunday, December 25, 2022, will be posted on Wednesday, December 28, 2022. All documents required for this day must be uploaded prior to 7:30 p.m. when the system will become unavailable.     
  • On Friday, December 30, 2022, the system will be unavailable starting at 12:00 p.m. All approved documents and collector files must be submitted before 12:00 p.m. to be posted to the current period.  

Thursday, December 29, 2022: Payroll Expenditure Listings 

  • Payroll Expenditure Listings (PEL) will be available by 12:00 p.m. on Thursday, December 29, 2022.  

Friday, December 30, 2022: Payday  

  • Payday for the period ending on Sunday, December 25, 2022, will be Friday, December 30, 2022.   

For questions regarding these calendar year-end deadlines for payments, PCard transactions, or to discuss any special circumstances, contact Accounts Payable at 520-621-9097 or   

For questions regarding UAccess Financials system availability, please contact Initiatives & Outreach at 520-626-3090 or  

For general payroll questions, please contact Payroll at 520-621-9097 or For batch processing, PEL, and other payroll accounting questions, please contact Payroll Accounting at