Payment Services

The Accounts Payable team has relocated to Room 502 of the University Services Building effective Monday, September 18, 2023.

Accounts Payable is continuing our review of unused Disbursement Voucher and Purchase Order vendors in UAccess Financials for deactivation as a part of the Financials Modernization project.

The Remote Work Expense page has been updated to reflect recent changes to remote work expense guidelines and procedures.

Financial Services offers three University business Costco membership cards for departments to shop at Costco in-store or online.

Financial Services has created a new Reasonable Expense Guide to support campus in understanding our standards and responsibilities when spending University funds.

Financial Services Manual policy 9.11 Employee Recognition and Convocation and Award Events – Best Practices have been updated to reflect an increase in the benchmark amount for reasonable costs for food and refreshments from $25 to $40 per person, including tax and tip.

The updated Financials Modernization Chart of Accounts training is now available in EDGE Learning. This updated training expands on the previous Chart of Accounts training and introduces information about our upcoming new financial system, Oracle Cloud ERP.

As a part of the Financials Modernization project, Accounts Payable has deactivated 57,645 Disbursement Voucher vendors in UAccess Financials that were considered inactive and have now begun the review of Purchase Order vendors for potential deactivation.

The following communication is sent on behalf of University Information Technology Services (UITS) regarding the upcoming DocuWare transition that will take place starting at 5:00 p.m. on Friday, February 3, 2023, through Sunday, February 5, 2023.

Accounts Payable has mailed the University’s IRS Form 1099-MISC and IRS Form 1099-NEC to vendors for the 2022 tax year.