Fiscal Year-End 2022 Reminder - Week 11

Tue, 07/05/2022 - 11:10 am

Alert: From 6:00 p.m. on Friday, July 8, 2022, through 7:00 p.m. on Sunday, July 10, 2022, systems needed to complete fiscal year-end activities may experience downtime or reduced functionality as University IT performs updates. UAccess Financials will not be impacted and will be available during this time.

For more information, review the full announcement regarding this planned downtime.

This Week’s Year-End Activities
Monday, July 4, 2022

  • System will be available, but no batch processing will occur.

Tuesday, July 5, 2022

  • Final collector file feed for FY 2022 for units who send files to UAccess Financials. These files will be posted to FY 2022 Period 12.

Wednesday, July 6, 2022

  • Deadline for Line Item Receiving documents for any invoices dated Thursday, June 30, 2022, or earlier to ensure expenditures are recorded in FY 2022.

Thursday, July 7, 2022

  • Deadline for departments to submit entries and documentation for accounts receivable, inventories, and other accruals or deferrals for FY 2022.

Friday, July 8, 2022

  • Deadline for campus approval of year-end documents with capital object codes (5750/76XX/77XX) is 5:00 p.m.

Next Week’s Year-End Activities

Reminder: As in prior years, payroll encumbrances will not be updated for the final payroll of FY 2022 (Pay Period Ending (PPE) on Sunday, July 10, 2022) until the zero encumbrance file is loaded on Thursday, July 14, 2022, and available in UAccess Analytics on Friday, July 15, 2022. FY 2023 labor encumbrances will be loaded on Monday, July 11, 2022, and available in UAccess Analytics on Tuesday, July 12, 2022.

The final FY 2022 payroll will be posted on Wednesday, July 13, 2022, and available in UAccess Analytics on Thursday, July 14, 2022. The first FY 2023 payroll will be posted on Monday, July 18, 2022, and available in UAccess Analytics on Tuesday, July 19, 2022.

For questions, please contact Payroll Accounting at FNSV-Payroll-Accounting@arizona.edu

Monday, July 11, 2022

  • All PCard transactions with a June post date must be finalized by 5:00 p.m. or they will be auto approved and will post to FY 2022 Period 13. For questions regarding PCard transactions, please contact Purchasing Card at 520-621-9097
  • Deadline for Accounts Payable to process Payment Requests (PREQs) invoices for FY 2022. Invoices dated Thursday, June 30, 2022, or earlier must be fully approved by campus business offices by 5:00 p.m. to post correctly. FY 2022 PREQs will post to Period 12.
  • First full payroll encumbrance load for FY 2023.

Wednesday, July 13, 2022

  • Payroll will be posted to FY 2022 Period 12. Payroll Expenditure Listings (PELs) will be available to campus on Thursday, July 14, 2022, after 10:00 a.m.
  • Administrative Service Charge calculates and posts for FY 2022 Period 12.

Friday, July 15, 2022

  • Campus deadline for initiating year-end documents is 2:00 p.m. Deadline for campus business offices to approve year-end documents is 5:00 p.m. Year-end documents will be posted to FY 2022 Period 13.
  • Remove access to year-end documents from campus at 5:00 p.m.
  • Deadline for any changes to FY 2022 accounts.

Saturday, July 16, 2022

  • Final FY 2022 Period 12 close.
  • Administrative Service Charge calculates and posts for FY 2022 Period 13.

All year-end information in this, upcoming, and past emails can be found on the UAccess Financials Community Forum, Message of the Day, the Business Offices News section of the Financial Services website and the Year-End Information webpage. Additionally, members of your team can also subscribe to the Business Offices email list and receive future year-end emails by clicking the Subscribe button located on the Financial Services home page.

For general Year-End 2022 assistance, please contact FNSV-Outreach@arizona.edu.