Fiscal Year-End 2023 Reminder – Week 10

Here are the upcoming fiscal year-end activity due dates:

This Week’s Activities

Monday, June 26, 2023

  • Deadline for Accounts Payable Interface units to submit files for FY 2023. Units may begin submitting FY 2024 files on July 3, 2023.

Wednesday, June 28, 2023

  • Payroll will be posted to Period 12. Payroll Expenditure Listings will be available to campus on June 29, 2023, after 10 a.m.

Friday, June 30, 2023.

  • Departmental deposits for FY 2023 must be received in the Bursar's Office by 4 p.m. to ensure sufficient processing time. For questions, contact the Bursar’s Office at 520-621-0887.
  • All student activity that is posted to UAccess Financials for FY 2023 will be included in the Student Snapshot.
  • Service and Interdepartmental billings must be fully approved to post to FY 2023 Period 12.
  • Last day for Accounts Payable/Travel to review and approve Disbursement Vouchers to expense in FY 2023. Supporting documentation for the expenditure must be attached in the Notes and Attachment Tab to post in Period 12.
  • Interim FY 2023 Period 12 close for regular transaction processing. Items including payroll and Administrative Service Charges may continue to post to Period 12 until the period closes on July 15, 2023.
  • All General Error Corrections, Transfer of Funds, Salary Expense Transfers, Distribution of Income & Expenses, and Cash Receipt documents must be in final status by 6 p.m. All documents in enroute status after 6 p.m. will be disapproved.
  • Last day to close accounts until August 1, 2023.
  • Last full payroll encumbrance load for FY 2023. This encumbrance load will be posted to Period 12. Encumbrances will not post again until they are zeroed out for FY 2023 on July 13, 2023.

Saturday, July 1, 2023.

  • Year-End versions of Budget Adjustments, Distribution of Income & Expenses, General Error Corrections, Transfer of Funds, and Salary Expense Transfers/Benefits Transfers will post to FY 2023 Period 13. All other documents, except PCard transactions with postdates prior to July 1, 2023, will post to FY 2024 Period 01.
  • Electronic Fund Transfers claimed after June 30, 2023, but with a deposited date prior to July 1, 2023, should be recorded utilizing the year-end Distribution of Income & Expense document. These will post to FY 2023 Period 13 through July 14, 2023. Any transactions with a deposited date of July 1, 2023, or later will use the regular Distribution of Income & Expense document. These transactions will post in FY 2024.
  • Activity begins posting to FY 2024 Period 01.

Sunday, July 2, 2023

  • PCard transactions with a post date of June 30, 2023, should be available in UAccess Financials.

Next Week’s Activities

Monday, July 3, 2023

  • All Purchase Order invoices and documentation for FY 2023 must be received in Accounts Payable by 12 p.m. to be processed. They will require final approval by departmental business offices by 5 p.m. on July 10, 2023, to ensure expenditure in FY 2023.
  • FY 2024 Base Budget will be available in UAccess Financials and Analytics on July 4, 2023.

Tuesday, July 4, 2023

  • System will be available, but no batch processing will occur due to the holiday.

Wednesday, July 5, 2023

  • The first day that FY 2024 PCard transactions will be available in the system.
  • Final collector file feed for FY 2023 for units who send files to UAccess Financials. These files will post to Period 12.

Thursday, July 6, 2023

  • Deadline for line item receiving documents for any invoices dated June 30, 2023, or earlier to ensure expenditures are recorded in FY 2023.

Friday, July 7, 2023

  • Deadline for departments to submit entries and documentation for accounts receivable, inventories, and other accruals or deferrals for FY 2023.
  • Deadline for campus approval of year-end documents with capital object codes (5750/76XX/77XX) is 5 p.m.

Additional resources can be found on the Year-End Information page.

If this email was forwarded to you and you would like to receive future emails, subscribe to the Business Offices email list.
Information in this and future emails will be available on the UAccess Financials Community Forum, Message of the Day, and Business Offices News section of the Financial Services website.
For general year-end assistance, contact Financial Services Initiatives and Outreach at FNSV-Outreach@arizona.edu.