Here are the upcoming fiscal year-end activity due dates:
This Week’s Activities
Monday, July 3, 2023
- All Purchase Order invoices and documentation for FY 2023 must be received in Accounts Payable by 12 p.m. to be processed. They will require final approval by departmental business offices by 5 p.m. on July 10, 2023, to ensure expenditure in FY 2023.
Tuesday, July 4, 2023
- System will be available, but no batch processing will occur due to the holiday.
- FY 2024 Base Budget will be available in UAccess Financials and UAccess Analytics.
Wednesday, July 5, 2023
- The first day that FY 2024 PCard transactions will be available in the system.
- Final collector file feed for FY 2023 for units who send files to UAccess Financials. These files will post to Period 12.
Thursday, July 6, 2023
- Deadline for line item receiving documents for any invoices dated June 30, 2023, or earlier to ensure expenditures are recorded in FY 2023.
Friday, July 7, 2023
- Deadline for departments to submit entries and documentation for accounts receivable, inventories, and other accruals or deferrals for FY 2023.
- Deadline for campus approval of year-end documents with capital object codes (5750/76XX/77XX) is 5 p.m.
Next Week’s Activities
Reminder: As in prior years, payroll encumbrances will not be updated for the final payroll of FY 2023 (pay period ending on July 9, 2023) until the zero-encumbrance file is loaded on July 13, 2023, and available in UAccess Analytics on July 14, 2023. FY 2024 labor encumbrances will be loaded on July 10, 2023, and available in UAccess Analytics on July 11, 2023.
The final FY 2023 payroll will be posted on July 12, 2023, and available in UAccess Analytics on July 13, 2023. The first FY 2024 payroll will be posted on July 17, 2023, and available in UAccess Analytics on July 18, 2023.
For questions, please contact Payroll Accounting at FNSV-Payroll-Accounting@arizona.edu.
Monday, July 10, 2023.
- All PCard transactions with June Post Dates must be finalized by 5 p.m. or they will be auto-approved and will post to FY 2023 Period 13. For questions regarding PCard transactions, please contact Accounts Payable at 520-621-9097.
- First full payroll encumbrance load for FY 2024.
- Deadline for Accounts Payable to process Payment Requests invoices for FY 2023. Invoices dated June 30, 2023, or earlier must be fully approved by campus business offices by 5 p.m. on July 10, 2023, to post correctly. FY 2023 Payment Requests will post to Period 12.
Wednesday, July 12, 2023
- Payroll will be posted to Period 12. File runs on Wednesday. Payroll Expenditure Listings will be available to campus on July 13, 2023, after 10 a.m.
- Administrative Service Charge calculates and posts for FY 2023 Period 12.
Friday, July 14, 2023
- Campus deadline for initiating year-end documents is 2 p.m. Deadline for campus business offices to approve year-end documents is 5 p.m. Year-end documents will post to Period 13.
- Remove access to year-end documents from campus at 5 p.m.
- Deadline for any changes to FY 2023 accounts.
Saturday, July 15, 2023
- Final FY 2023 Period 12 close.
- Administrative Service Charge calculates and posts for FY 2023 Period 13.
Additional resources can be found on the Year-End Information page.
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Information in this and future emails will be available on the UAccess Financials Community Forum, Message of the Day, and Business Offices News section of the Financial Services website.
For general year-end assistance, contact Financial Services Initiatives and Outreach at FNSV-Outreach@arizona.edu.