Here are the upcoming fiscal year-end activity due dates for the weeks of June 24 and July 1, 2024:
This Week’s Year-End Activities
Wednesday, June 26, 2024
- Deadline for Accounts Payable Interface units to submit files for FY 2024.
- Payroll will be posted to Period 12. Payroll Expenditure Listings will be available to campus on June 27, 2024, after 10 a.m.
Friday, June 28, 2024
- Departmental deposits for FY 2024 must be received in the Bursar's Office by 4 p.m. to ensure sufficient processing time.
- All student activity that posts to Financials for FY 2024 will be included in the Student Snapshot.
- Service and Interdepartmental billings must be fully approved to post to FY 2024.
- Disbursement Vouchers, Distribution of Income & Expenses, and General Error Corrections must be submitted by 3 p.m. to Accounts Payable for review and approval to post in FY 2024.
- Interim FY 2024 Period 12 closes for regular transaction processing.
- All General Error Corrections, Transfer of Funds, Salary Expense Transfers, Distribution of Income & Expenses, and Cash Receipt documents must be in final status by 5 p.m. All documents with enroute status after 5 p.m. will be disapproved.
- The last day to close accounts until August 1, 2024.
- The last full Payroll encumbrance load for FY 2024.
Saturday, June 29, 2024
- Year-end versions of Budget Adjustments, Distribution of Income & Expenses, General Error Corrections, Transfer of Funds, and Salary Expense Transfers/Benefits Transfers will be posted to FY 2024 Period 13.
- Electronic Funds Transfer claimed after June 28, 2024, but with a deposited date before July 1, 2024, should be recorded utilizing the year-end Distribution of Income & Expense document.
- Activity begins posting to FY 2025 Period 01.
Sunday, June 30, 2024
- Final load of FY 2024 PCard transactions.
Next Week’s Year-End Activities
Monday, July 1, 2024
- The FY 2025 base budget will be available in UAccess Financials and Analytics.
Tuesday, July 2, 2024
- All Purchase Order invoices and documentation for FY 2024 must be received in Accounts Payable by 12 p.m. to be processed.
- Final Collector file feed for FY 2024 for units who send files to UAccess Financials.
Wednesday, July 3, 2024
- The first day that FY 2025 PCard transactions will be available in the system.
- Accounts Payable Interface units can start submitting FY 2025 payment files.
Thursday, July 4, 2024
- The financial system will be available, but no batch processing will occur due to the July 4 holiday.
Friday, July 5, 2024
- Deadline for Line Item Receiving documents for any invoices dated June 30 or earlier to ensure expenditures are recorded in FY 2024.
Additional resources and information can be found on the Year-End Information page.
If this email was forwarded to you and you would like to receive future year-end emails, you may subscribe to the Business Offices email list by clicking the Subscribe button located near the bottom of the Financial Services home page.
The information found in all the year-end reminder emails can also be found on the UAccess Financials Message of the Day and the Business Offices News section.
For general year-end assistance, contact Financial Services Initiatives and Outreach at FNSV-Outreach@arizona.edu.