Accounts Payable University Closure 2022 Deadlines and Reminders

Tue, 11/15/2022 - 10:38 am

With the 2022 calendar year-end fast approaching, please note these important deadlines and reminders to ensure a successful University Closure starting on Friday, December 23, 2022.

Thursday, December 1, 2022

  • Deadline for Operational Advance settlements. Units should partially or fully settle Operational Advances to ensure appropriate Form 1099 reporting for 2022. Please submit Distribution of Income & Expense documents by 5:00 p.m.

Wednesday, December 14, 2022

  • Deadline to submit Disbursement Vouchers that have been fully approved by fiscal officer(s) accompanied by a valid business purpose and supporting documentation for payment prior to University Closure.
  • Deadline to submit Purchase Order invoices to be processed prior to University Closure. Please ensure funding is available on the Purchase Order to avoid processing delays.

Tuesday, December 20, 2022

  • Final day for Accounts Payable to approve Disbursement Vouchers for payment prior to University Closure.
  • Final day for departments to approve Payment Requests to disburse prior to University Closure.
  • Final check and Automated Clearing House (ACH) disbursements for payments and wire transfers from the University prior to University closure.

Auto-Approval Dates for PCard Transactions

Friday, December 23, 2022, through Monday, January 2, 2023
Please be sure that PCard reconcilers are aware that PCard transaction auto-approval will not occur during University closure.

  • If the reconciliation/approval timeline occurs within the University Closure, the approval dates will be extended to allow for the standard 10 business days before auto-approving.
  • For PCard transaction documents created during University Closure, the reconciliation/approval timeline will be 14 calendar days beginning Tuesday, January 3, 2023.

For questions regarding these calendar year-end deadlines or to discuss any special circumstances, contact Accounts Payable at 520-621-9097 or