Here are the upcoming fiscal year-end activity due dates for the weeks of July 8 and July 15, 2024:
This Week's Year-End Activities
Reminder: As in prior years, payroll encumbrances will not be updated for the final payroll of FY 2024 (pay period ending on July 7) until the zero-encumbrance file is loaded on July 15, and available in UAccess Analytics on July 16, 2024. FY 2025 labor encumbrances will be loaded on July 8, and available in UAccess Analytics on July 9, 2024.
The final FY 2024 payroll will be posted on July 10, and available in UAccess Analytics on July 11, 2024. The first FY 2025 payroll will be posted on July 17, and available in UAccess Analytics on July 18, 2024.
For questions, please contact Payroll Accounting at FNSV-Payroll-Accounting@arizona.edu.
Monday, July 8, 2024
- The deadline for campus approval of year-end documents with capital Object Codes (76XX/77XX) is 5 p.m.
- All PCard transactions with a June postdate must be finalized by 5 p.m. or they will be auto-approved and will post to Period 13.
- The deadline for Accounts Payable to process PREQ invoices for FY 2024. Invoices dated June 30 or earlier must be fully approved by the campus business office by the end of the business day to post correctly.
- First full Payroll encumbrance load for FY 2025.
Tuesday, July 9, 2024
- The deadline for departments to submit entries and documentation for accounts receivable, inventories, and other accruals or deferrals for FY 2024.
Wednesday, July 10, 2024
- Payroll will be posted to Period 12 and file will run. Payroll Expenditure Listings will be available to campus on Thursday, July 11 after 10 a.m.
- Administrative Service Charge calculates and posts for FY 2024 Period 12.
Next Week’s Year-End Activities
Monday, July 15, 2024
- Campus deadline for initiating year-end documents is 2 p.m., the deadline for business offices to approve year-end documents is 5 p.m., and those year-end documents will be posted to Period 13.
- Access to year-end documents will be removed for campus at 5 p.m.
- Last day for any FY 2024 changes to accounts.
- Final FY 2024 Period 12 close.
- Campus can resume submitting asset retirements and transfers.
Tuesday, July 16, 2024
- Administrative Service Charge calculates and posts for FY 2024 Period 13.
Wednesday, July 17, 2024
- Payroll will be posted to FY 2025 Period 01. Payroll Expenditure Listings will be available to campus on Thursday, July 18, after 10 a.m.
- Campus can edit accounts for FY 2025.
Additional resources and information can be found on the Year-End Information page.
If this email was forwarded to you and you would like to receive future year-end emails, you may subscribe to the Business Offices email list by clicking the Subscribe button near the bottom of the Financial Services home page.
The information in all the year-end reminder emails can also be found on the UAccess Financials Message of the Day and the Business Offices News section.
For general year-end assistance, contact Financial Services Initiatives and Outreach at FNSV-Outreach@arizona.edu.