Initiate a DI to Reverse Use Tax

Using a Distribution of Income and Expense (DI) document to reverse use tax for a previous fiscal year:

1. Log in to UAccess Financials and log in.
2. Click on Accounting > Distribution of Income and Expense
   
    
3. On the newly opened DI screen, complete the required fields:
   1. Description - “Reversal of use tax”
   2. Organization Document Number - Enter the original PCDO e-doc # 
   3. Explanation - Brief explanation why the correction is needed
      
      
       
4. Go to the Accounting Lines tab to create entries to reduce the use tax expense and use tax liability
5. On the first FROM line, add information from the original PCDO:
   1. Chart Code - UA 
   2. Enter Account and Object Code in which the expense was charged, including Sub-Account and/or Sub-Object Code if applicable
   3. ORG REF ID - the original PCDO e-doc #
   4. Enter amount of use tax charged in the Amount field
   5. Line description - “Reversal of use tax”
6. Click + (Add) button
7. on a new FROM Line, add:
   1. Chart Code - UA
   2. Enter Tax Clearing Account 2892000 and Miscellaneous Payables Object Code 9190
   3. ORG REF ID - the original PCDO e-doc #
   4. Enter amount of use tax charged in the Amount field
   5. Line description - “Reversal of use tax”
8. Click + (Add) button
   
   
    
9. Add any additional relevant information on the Notes and Attachments tab. If an invoice is not available with the original e-doc, a copy should be attached.
10. Click Save
11. Review General Ledger Pending Entries to verify credits and debits are posting to the correct accounts and object codes.
    
    
     
12. Click on the Route Log to view the Future Action Requests and next steps.
    
    
     
13. Click Submit to process the DI.

See also:

• Review transactions to identify erroneous use tax assessment
• Reverse use tax, OR reverse from a credit received, for current fiscal year
• Assess use tax, OR reverse from a credit received, for previous fiscal year