Initiate a GEC to Reverse Use Tax

Initiate a General Error Correction (GEC) document to reverse use tax in the current fiscal year, or to reverse use tax from a credit received

Using a GEC document to reverse use tax in the current fiscal year: 

1. Log in to UAccess Financials and log in.
2. Click on Accounting > General Error Correction
   
   
3. On the newly opened GEC screen, complete the required fields: 
   1. Description - "Reversal of use tax"
   2. Organization Document Number - Original PCDO e-doc#
   3. Explanation - Brief explanation why the correction is needed
   
   


4. Go to the GL Entry Importing tab. Enter the e-doc # requiring use tax reversal in the Document Number field and click Search
   
   
    
5. The Transaction with accounting lines will populate.
   
   
    
6. Select the expense line where the use tax was charged and the tax liability line under object code 9190. Click on Return Selected.
7. Back on the GEC window, verify the selected lines are in the "Reversing" section
   
   


8. If additional transactions need use tax reversal, repeat steps 6-7
9. On the Error Certification tab, fill in all necessary areas to further explain the reason for a use tax correction. If an invoice is not available with the original e-doc, a copy should be attached.
   
   
    
10. Click Save and review the General Ledger Pending Entries to verify credits and debits are posting to the correct accounts and object codes.
    
    


11. Click on the Route Log to view the Future Action Requests and next steps.  
    
     
12. Click Submit to process the GEC

See also:

• Review transactions to identify erroneous use tax assessment
• Reverse use tax for previous fiscal year
• Assess use tax, OR reverse from a credit received, for previous fiscal year