DI to Assess Use Tax / Reverse From Previous Year Credit

Using a DI document to:

  • Assess use tax for the current or a previous fiscal year
  • Reverse use tax from a credit received in a previous fiscal year
  1. Go to UAccess Financials and log in
  2. Click on Accounting > Distribution of Income and Expense

    UAccess Financials Screen
     
  3. On the newly opened DI screen, complete the required fields:
    1. Description - “Assessment (or reversal of credit) of use tax”
    2. Organization Document Number - Enter the original PCDO e-doc # 
    3. Explanation - Brief explanation why the correction is needed

      DI Overview
       
  4. Go to the Accounting Lines tab to create entries to increase the use tax expense and use tax liability
  5. On the first TO line, add information from the original PCDO
    1. Chart Code - UA
    2. Enter Account and Object Code in which the original expense was charged, including Sub-Account and/or Sub-Object Code if applicable 
    3. ORG REF ID - the original PCDO e-doc #
    4. Enter amount of use tax to be assessed in the Amount field
    5. Line description - “Assessment (or reversal of credit) of use tax”
  6. Click the + (Add) button
  7. On a new TO line, add: 
    1. Chart Code - UA
    2. Enter Tax Clearing Account 2892000 and Miscellaneous Payables Object Code 9190
    3. ORG REF ID - the original PCDO e-doc #
    4. Enter amount of use tax to be assessed in the Amount field
    5. Line description - “Assessment (or reversal of credit) of use tax” 
  8. Click the + (Add) button

    DI-accounting lines
  9. Add any additional relevant information on the Notes and Attachments tab and click Save. 
  10. Review General Ledger Pending Entries to verify credits and debits are posting to the correct accounts and object codes.

    GL Pending screen
     
  11. Click on the Route Log to view the Future Action Requests and next steps

    DI Route Log
     
  12. Click Submit to process the DI

See also: