Salary Expense Transfers (SET)

A Salary Expense Transfer is a UAccess Financials document utilized by departments to move payroll expenditures from one account to another or, within limitations, assign/reassign sub-account, sub-object and project code.

An SET document should only be used to move current fiscal year expenses.  An exception to this would be at year-end when a Year-End Salary Expense Transfer (YEST) document can be utilized during a specific period of time to move prior fiscal year expenses.

If an SET is utilized, and three or more pay periods have passed since the original expense posted, the document will require the Error Certification section to be filled out before the document can be submitted. It is best practice to fill this section out with as much detail as possible for audit purposes. 

For questions regarding a Salary Expense Transfer please contact Payroll Accounting at FNSV-Payroll-Accounting@arizona.edu.

Frequently Asked Questions

The only time a prior-year SET can be completed is during fiscal year-end, using a YEST (Year-End Salary Transfer) document. Otherwise, SET documents can only be done for the current fiscal year. See Year-End Information regarding year-end documents, deadlines, and approvals.
No, object codes cannot be changed using an SET.
Yes, the ERE is calculated automatically when an SET is submitted.
Yes, while object code 2130 is moved with a SET the calculation does not always work properly due to the setup of this object code. Please contact Payroll Accounting at FNSV-Payroll-Accounting@arizona.edu for assistance with correcting any incorrect movement.
Yes, encumbrances are adjusted to reflect a SET.
Yes, you can add a project code with a salary expense transfer, but you cannot change or delete a project code with a salary expense transfer. For assistance with changing or deleting a project code please contact Payroll Accounting at FNSV-Payroll-Accounting@arizona.edu.
No, PCNs cannot be changed using an SET. For general questions regarding PCNs, please contact WorkforceSystems@email.arizona.edu.