See seperate procedures for:
How to Process a Payment Request
- Login to UAccess
- Manager Self Service > Payroll and Compensation > Request a Payment/Adjust Hours
- Pick the Payment Request that is associated with what you are processing
- Enter the date (Use the first day of the pay period the payment is owed or the start date of the position if the start date took place in the middle of a pay period.)
- Account Number may be required depending on which Payment Request is being used (This account number is for routing purposes, not for payment.)
- Enter the Employee ID
- Click on the magnifying glass to get a list of available Employee Records for the employee
- Within the list, click on the Employee Record that is correct for the position for which you are processing the Payment Request. (This action should take you back to the Payment Request and should populate the field correctly.)
- Depending on the Payment Request, you may also need to include Hours Owed, Payment Amounts, etc.
- Add Comments – Please provide meaningful information that will help Payroll process the request
- Click "Submit" the request (You will add attachments after this step)
- In the Attachments box
- Click on the plus sign to Add Attachments
- All Payment Requests must have an attachment. Any Payment Requests submitted without an attachment will be denied. (See list of valid attachments below.)
Payment Request Reminders:
- For most Payment Requests you should not combine pay periods onto one Payment Request. You should always submit each pay period individually. This will ensure that the correct pay period has been charged correctly.
- To update employee's time (missing hours or incorrectly processed hours), if the hours are older than 28 days please send a request through to payroll (FNSV-Payroll-Info@arizona.edu). Payroll will use this request to update the employee's time sheet. This will ensure that the hours are processed correctly.
- If an employee has changed status and needs to have their vacation balance and/or comp balance paid out to them, please send a request through to payroll (FNSV-Payroll-Info@arizona.edu). Please refer to the Payroll website for the information you need to submit on the request.
- See also: Change of Status Payouts
A Guide To Payment Requests
| Prior pay | One time | 28 days prior | Hrs to pay | Monthly $Amt | Valid Attachments | |
|---|---|---|---|---|---|---|
| Academic Summer Pay (ASP) - Pay Due for a Prior Pay | Y | Y | N | N | N | NOA or PAF (Personal Action Form) - MSS Transaction Number, Screen Print or Scanned Copy of Form |
| Adjust Comp hours to decrease balance *Needs to be more than 28 day prior | N* | Y | Y | Y | N | Timesheet/Email from Supervisor |
| Americorp Living Allowance | N | N | N | N | Y | Hiring form and list of $ amt for Living allowance and hrs to be pd per pay period |
| Auto Allowance | N | N | N | N | Y | Signed Letter of agreement (mileage reimbursements are not allowed if car allowance is being provided to the employee) |
| Clinical Accruals - Adjustments to Vacation | NA | Y | N | N | N | Hours to be entered with a negative to remove balances |
| Clinical Skills Progam (COM-P) | N | Y | N | N | N | Back-Up to Support Amount (i.e.-schedule, etc.) |
| Comp Time Payout - Excess Hours | Y | Y | N | Y | N | Email from supervisor |
| Educational Assistance - Taxable | Y | N | N | N | N | Signed Letter of agreement |
| Exception-Pay due for prior pay period | Y | Y | N | N | N | NOA or PAF (Personal Action Form) - MSS Transaction Number, Screen Print or Scanned Copy of Form |
| Grad Students - Pay due for prior pay period | Y | Y | N | N | N | NOA or PAF (Personal Action Form) - MSS Transaction Number, Screen Print or Scanned Copy of Form |
| Grad Supp Comp-Pay due for prior pay period | Y | Y | N | Y | N | NOA or PAF (Personal Action Form) - MSS Transaction Number, Screen Print or Scanned Copy of Form |
| Housing Allowance | N | N | N | N | Y | Signed Letter of agreement |
| KAMP & TV3 Board Member | N | Y | N | N | N | Spreadsheet of dates of participation |
| Market Sales | N | Y | N | N | N | Spreadsheet from Supervisor |
| Moving Allowance | N | Y | N | N | N | Signed Contract with Allowance Information |
| OPS- Pay Due For Prior Pay Period | Y | Y | N | N | N | NOA or PAF (Personal Action Form) - MSS Transaction Number, Screen Print or Scanned Copy of Form |
| Reinstatement of Vacation Time | Y | Y | N | Y | N | *To ensure compliance with ABOR’s vacation policy, please note that this process will not continue after April 1, 2021.
Letter Signed by Dean or Vice President with business reason |
| SWJ Supp Comp - Pay Due for Prior Pay Period | Y | Y | N | N | N | NOA or PAF (Personal Action Form) - MSS Transaction Number, Screen Print or Scanned Copy of Form |
| Student Journalist Newsroom | N | Y | N | N | N | Spreadsheet of Dates of participation |
| Supp Comp - Pay due for a prior pay period | Y | Y | N | Y | N | Supp Comp form - MSS Transaction Number, Screen Print or Scanned Copy of Form |
| Technology Allowance | N | Y | N | N | Y | Technology Allowance Form or a signed letter of agreement |
| Test Examiners | N | Y | N | N | N | Spread sheet with dates of service |
| Uniform Allowance (UAPD) | N | N | N | N | Y | Letter of agreement/or contract agreement/Or Receipts from payment (UAPD Only) |
| UPH - Clinical Asst Exception Pay | N | Y | N | N | N | Back-Up to Support Amount (i.e.-schedule, etc.) |
| UPH Call Pay | N | Y | N | N | N | Back-Up to Support Amount (i.e.-schedule, etc.) |
| UPH On-Call Nurses | N | Y | N | N | N | Back-Up to Support Amount (i.e.-schedule, etc.) |